Modification History
Not Applicable
Unit Descriptor
Unit descriptor |
This unit covers service committees and defines the standard required to: organise formal meetings; prepare business papers and additional information for meetings; conduct meetings and carry out follow up actions; plan other events for a committee; maintain records, including the operating budget, for a committee. |
Application of the Unit
Application of the unit |
This unit applies to community program leaders who organise meetings for committees and sub-committees at the group and regional levels to support the operation of community groups. |
Licensing/Regulatory Information
Not Applicable
Pre-Requisites
Prerequisite units |
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Employability Skills Information
Employability skills |
This unit contains employability skills. |
Elements and Performance Criteria Pre-Content
Not Applicable
Elements and Performance Criteria
ELEMENT |
PERFORMANCE CRITERIA |
1. Organise meetings |
1.1. Purpose of meeting(s) is clarified with the chair, secretary or coordinator. 1.2. Schedule of meetings is prepared and maintained in line with any group, regional and/or agency requirements. 1.3. Venue and date of meeting is organised according to meeting schedule, group or regional requirements and within any budget constraints. 1.4. Participants are advised of any changes to original meeting details. 1.5. All appropriate individuals are advised of details of meetings and followed up for confirmation of attendance according to instructions. 1.6. Any apologies are accepted and accurately recorded for presentation at meeting. 1.7. Meeting room is set up in a timely manner to suit arrangements and according to instructions. |
2. Prepare business papers for meetings |
2.1. Notice of meeting and agenda are accurately prepared to instructions and details provided. 2.2. Reports required for meeting are prepared or collated as appropriate. 2.3. All business papers are distributed to appropriate individuals following established group or regional meeting guidelines. |
3. Record and produce minutes of meeting |
3.1. Notes are taken of meeting activities and decisions to ensure an accurate record of meeting. 3.2. Minutes of the meeting are produced in required format to provide an accurate account of meeting. 3.3. Minutes are checked for accuracy, approved and distributed to instructions. |
4. Follow up after meetings |
4.1. Action lists on work following from meetings are prepared according to instructions. 4.2. Requests for information from group members or officers are dealt with promptly and accurately. 4.3. Correspondence associated with meetings is dealt with in a timely manner according to instructions. |
Required Skills and Knowledge
REQUIRED SKILLS AND KNOWLEDGE |
This section describes the skills and knowledge required for this unit. |
Required skills |
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Required knowledge |
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Evidence Guide
EVIDENCE GUIDE |
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The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package. |
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Overview of assessment |
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Critical aspects for assessment and evidence required to demonstrate competency in this unit |
The evidence required to demonstrate competency in this unit must be relevant to workplace operations and satisfy holistically all of the requirements of the performance criteria and required skills and knowledge and include achievement of the following:
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Context of and specific resources for assessment |
Competency requires the application of work practices under work conditions. Selection and use of resources for some worksites may differ due to the regional or enterprise circumstances. |
Range Statement
RANGE STATEMENT |
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The range statement relates to the unit of competency as a whole. |
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Service may include: |
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Unit Sector(s)
Unit sector |
Community coordination and facilitation |
Co-requisite units
Co-requisite units |
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Competency field
Competency field |